Privacy Policy

Effective Date: 3/1/2023
Last Updated: 6/1/2025
Iota Phi Theta Fraternity, Inc.

Iota Phi Theta Fraternity, Inc. (“we,” “our,” or “the Fraternity”) values your privacy and is committed to protecting your personal information. This Privacy Policy outlines how we collect, use, disclose, and protect your information across our digital platforms, including:

  • IotaConnect App (powered by Clowder)

  • MyIota Member Portal (powered by iMIS)

  • IotaBIP (Membership Intake Portal powered by SocialOrgz)

  • Our official websites and digital platforms.

1. Information We Collect

a. Information You Provide

We collect personal data you voluntarily provide, including when you:

  • Register for or log into MyIota

  • Use the IotaConnect app

  • Complete membership intake via IotaBIP

  • Register for events or update your member profile

This may include:

  • Full name

  • Date of birth

  • Mailing and email addresses

  • Phone number

  • Membership history and chapter affiliation

  • Payment or donation details

  • Intake or application information

b. Information Collected Automatically

When you interact with our platforms, we may collect:

  • Device type and operating system

  • IP address

  • Usage activity (e.g., pages visited, time spent)

  • App interaction data (IotaConnect)

c. Third-Party Data

We may receive information from:

  • Payment processors (e.g., PayPal, Stripe)

  • Event partners or vendors

  • SocialOrgz and Clowder for authenticated platform integrations

2. How We Use Your Information

We use your data to:

  • Manage member records (MyIota)

  • Facilitate event registrations and updates (IotaConnect)

  • Administer the Membership Intake Process (IotaBIP)

  • Send communications relevant to your membership

  • Comply with legal, regulatory, or internal governance requirements

  • Improve the quality and security of our services

3. How We Share Your Information

 

We do not sell or share personal data, including phone numbers and SMS consent, with third parties, affiliates, or partners for their own marketing or commercial use. Any sharing with authorized vendors (e.g., Zoom for meeting notifications) is strictly for operational purposes and under confidentiality obligations.

4. Your Privacy Rights

You may:

  • Access or correct your personal information in MyIota

  • Withdraw consent for communications

  • Request deletion of your data (where applicable and legally permissible)

To submit a data request, email webmaster@iotaphitheta.org.

5. Data Security

We implement safeguards to protect your data, including:

  • Encrypted connections (HTTPS)

  • Role-based access control within platforms

  • Regular audits and vendor compliance checks

However, no system is 100% secure. We encourage members to protect their own credentials and report any suspicious activity.

6. Data Retention

We retain personal information:

  • As long as you are an active member

  • For historical or archival purposes in alignment with fraternal operations

  • As required to comply with legal or financial obligations

7. Children's Privacy

Our platforms are not intended for individuals under the age of 13. We do not knowingly collect data from children without parental consent.

8. SMS Communications

We may use your mobile number to send SMS text messages related to:

  • Event or meeting reminders (e.g., via Zoom integration)

  • Membership or intake process updates

  • MyIota system alerts

  • National, regional, or chapter communications

SMS Compliance and Consent

  • By providing your mobile number, you consent to receive text messages from Iota Phi Theta Fraternity, Inc. and its authorized partners.

  • Message frequency may vary depending on your role, event registration, or system activity.

  • Standard message and data rates may apply.

  • You may opt out at any time by replying STOP to any message or updating your communication preferences in MyIota.

We comply with all applicable CTIA, TCPA, and Zoom SMS requirements regarding text messaging, including user opt-in, opt-out, and transparency.

9. Third-Party Links

Our platforms may contain links to third-party websites. We are not responsible for the privacy practices of those external sites.

10. Updates to This Policy

We may update this Privacy Policy from time to time. Members will be notified of significant changes via email or posted notices on our platforms.

11. Contact Us

For questions about this Privacy Policy or your data:
Iota Phi Theta Fraternity, Inc.
Attn: National Director of Technology
Email: webmaster@iotaphitheta.org
Website: https://iotaphitheta.org.